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Whether you're new to OCR, or already offer our qualifications, you might find our admin overview useful. This outlines the main administration processes for our Cambridge Technical (2012 suite) qualifications, and will guide you to the relevant, detailed information on our website.
Unlike ‘general qualification approval’, which allows you to enter for any GCSE or A Level you wish, approval needs to be obtained for each suite of qualifications (e.g. IT or Media) and you can only enter leaners for the qualifications you are approved to offer.
If you’re new to Cambridge Technicals, you'll need to complete the vocational centre approval form.
For Cambridge Technicals you need to make entries via A2C or Interchange. These provide us with details of each learner and the qualification they are taking.
Learners should be entered for either the full qualification or individual units. They should not be entered for both. There are no entry or resit rules.
There are no entry deadlines but entries should be made at least four weeks before a planned moderation visit.
Learners’ work is assessed and standardised by centre staff and then externally moderated by an OCR visiting moderator – this can take place at any time.
The moderator will contact you to provisionally agree mutually convenient dates for moderation.
Two free moderations per subject, per academic year are available. If you're delivering both 2012 and 2016 suites, your two free visits will cover both suites.
To receive results in time for university entrance (or to coincide with the GCSE/AS/A Level results release), book your final visit by 1 June to ensure the visit is completed by 30 June.
When you are ready to submit learners’ work for external moderation, make a claim for each learner via Interchange.
Ensure you make claims at least two weeks before the scheduled moderation.
Once the claims have been submitted via Interchange, your visiting moderator will select a sample.
You will receive an email from Interchange telling you the sample is ready to view.
You must ensure that this work is available at the moderation visit, where the moderator will decide whether the work meets the agreed standards.
At the end of each visit, the moderator will discuss the outcomes and agree any action required.
Once moderation has taken place and the OCR moderator has confirmed your learners’ claims, we will issue electronic results and a hard copy certification report.
A moderation report will be completed by the OCR moderator and emailed to the centre within 48 hours of the moderation.
Once a learner has achieved a unit, unit certificates will be issued. Once a learner has achieved the number of units required for the whole qualification they are entered for, the overall certificate will be automatically issued.
For a different size qualification to be issued, a top up/move down entry will be required to trigger the certificate.
If you have questions about results, including missing results, use one of our post-results services.
If you're still unhappy with the post-results decision then you may be able to appeal.
Check the fees for each service.
We’re here to support you throughout the assessment cycle and we produce a range of tools and additional guidance material you may find useful.
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