Whether you're new to OCR, or already offer our qualifications, you might find our admin overview useful. This outlines the main administration processes for our Cambridge Technical (2016 suite) qualifications, and will guide you to the relevant, detailed information on our website.
You need approval for each suite of qualifications (e.g. IT or Media) and you can only enter leaners for the qualifications you are approved to offer.
To obtain approval, complete the vocational centre approval form.
If you’re already approved to offer external examinations through JCQ (or from a previous OCR inspection) and are currently approved for a subject in the 2012 suite, you'll receive approval within five working days.
Your Special Educational Needs Co-ordinator (SENCO) may need to apply for access arrangements.
These are made before an exam series to enable candidates with particular requirements to demonstrate attainment.
See the access arrangements page for more information.
For Cambridge Technicals you need to make qualification entries. These provide us with details of each learner and the qualification they are taking.
More information is available within the entry codes booklet and on the Entry rules and A2C or Interchange entry pages.
In addition, you will need to make test unit entries for timetabled tests.
Once you've made qualification entries, you must make test unit entries for timetabled exams (including on-screen tests) by the test entry deadline for the series.
Test unit entries can be made via Interchange or A2C.
Late entry fees apply to test unit entries made after the deadline and can be made until the late entry deadline.
The main qualification entry must be made and processed before you can make a test unit entry.
See the entry codes booklet.
Learners’ work is assessed and standardised by centre staff and then externally moderated by an OCR visiting moderator – this can take place at any time.
The moderator will contact you to provisionally agree mutually convenient dates for moderation.
Two free moderations per subject, per academic year are available. If you're delivering both 2012 and 2016 suites, your two free visits will cover both suites.
To receive results in time for university entrance (or to coincide with the GCSE/AS/A Level results release), book your final visit by 1 June to ensure the visit is completed by 30 June.
When you are ready to submit learners’ work for external moderation, make a claim for each learner via Interchange.
Ensure you make claims at least two weeks before the scheduled moderation.
See the visiting moderation page for more details.
Exam arrangements are governed by the JCQ Instructions for conducting examinations and take place in January and June series (see the timetables and first examination dates).
See the external assessment page for more details.
Computer-based tests: We will transfer learner details to Surpass (our on-screen testing system) if the on-screen test unit entry option is chosen.
For internally assessed units, once moderation has taken place and the OCR moderator has confirmed your learners’ claims, we will issue electronic results and a hard copy certification report.
A moderation report will be completed by the OCR moderator and emailed to the centre within 48 hours of the moderation.
Results for externally assessed units will be issued by the standard results days for January (early March) and June (AS/A Level results day in August).
Candidate unit achievement reports will be available to view via Interchange.
Once a learner has achieved the number of units/guided learning hours (GLH) required for the qualification they are entered for, the overall certificate will be automatically issued.
For a different size qualification to be issued, a top up/move down entry will be required to trigger the certificate.
Unit certificates are not issued automatically but can be provided on request and are free of charge for the first 2 years following a qualification entry.
If you have questions about results, including missing results, use one of our post-results services.
If you're still unhappy with the post-results decision then you may be able to appeal.
Check the fees for each service.
We are running Live Online Training Events (LOTES) for Cambridge Technicals (2016 suite).
The sessions provide live, interactive training opportunities each focused on a specific admin topic or area.
Just log in to the OCR CPD Hub or email email@example.com to find out more.