Entries allow us to personalise key documents with candidates’ details, allocate moderators to centres and exam scripts to examiners, send you question papers and supply candidates with results so they're a key part of the assessment cycle!
All the key dates and deadlines are provided in the Key dates section.
For general qualifications and vocational paper-based exams, entries must be made by the relevant deadlines. For on-demand vocational qualifications, there are no specific entry deadlines and entries are processed within 24 to 48 hours.
It’s important we get your entries on time but if you’re having unexpected problems, please get in touch and we’ll look at what support we can provide.
All our entry fees are provided in the fees list. Please check this document carefully to ensure you don't incur late entry fees.
Invoices will be sent (normally via email) to your accounts contact once you have made your entries, although for general qualifications, whenever you make your entries, you won't be invoiced until after the entry deadline.
To query an invoice, please forward a copy of the invoice and supporting documentation to OCR Credit Control at email@example.com, quoting your centre number and invoice number.
To claim the full qualification, unit entries must be made first, followed by certification entries once the candidate is eligible for certification. Not all units are available in each series; details of available series are shown alongside the unit details in the Entry Codes booklet. Units remain available for certification for the life of the qualification. These include legacy AS and A Level, Level 2 Award, Level 1/2 Certificate, Level 3 Certificate Quantitative Methods (MEI) (H863).
A single entry is made at the end of the course. The qualification may be made up of a number of examination papers and/or internal assessment. These include FSMQ, Entry Level Certificates, Projects, most Level 3 Certificates, reformed AS and A Levels except AS and A Level History and GCSEs (9–1).
Both unit and certification entries must be made, but 100% of the assessment is taken at the end of the course. This includes legacy GCSEs, reformed AS and A Level History and Further Mathematics.
There are two main types of entry for vocational qualifications:
For candidates who are intending to complete the whole qualification rather than just individual units. This is often a more cost-effective way to make entries.
For candidates building up their qualification unit by unit. For some qualifications, this is the only way to make entries.
Candidates should be entered for either the full award or individual units. They should not be entered for both. In addition, if the qualification includes timetabled exams, you will also need to make test entries.
For computer-based tests, you enter the candidates directly on the on-screen test system.
There are two main routes for making entries, though for some qualifications only one is available:
This option requires less manual work later as details of the learner are stored in Interchange.
The flexible option if you want to order a number of units or qualifications in bulk, without specifying who will be taking them.
For the majority of qualifications it is possible to make full award or unit entries via named or unnamed routes. The following table provides a summary of the exceptions: