Importing results to SIMS

Centres using SIMS can use a specific summer basedata to import results for Cambridge Technicals and Functional Skills into the summer season of your management information system (MIS). This summer basedata is an optional download and is available from June each year. Instructions on how to do this are provided below.

1. Go to your June/Summer season within SIMS Exams Organiser.
2. Download the ‘importing results’ basedata for the Cambridge Technicals June series.
3. Import the revised basedata into SIMS Exams Organiser.

Nothing more needs to be done with the basedata files.

1. Download your results files from A2C.
   
2. Go to your SIMS Examin folder. The directory name is usually ‘Examin’. However it could be different in your centre. Check with your SIMS support if you are unsure.
3. Find the results file you want to amend. The file(s) will be named ‘Rnnnnn72.Xnn’ 
4. Copy and save somewhere separately. Keeping a copy of the original is good practice.

1. Open the results file saved in ‘Examin’ with a text editor, eg Notepad (see below). 
2. At the top you will see two lines containing the season details. In the example below the header reference is 9C19 for Cambridge Technicals (2012 suite) 2019/20: 
   
   

   R199373729C19MUCLES01CMS14  R399373729C19495AL5 3AE  R5993739190175030129190W5145337506      5302011P

3. Amend this to the relevant ‘importing results basedata’ series code as shown below. Remember to edit the year so that the results go into the correct season. 
   
   

   Cambridge Technicals (2012)

   R199373726C20MUCLES01CMS14  R399373726C20495AL5 3AE  R5993739190175030129190W5145337506      5302011P

   Cambridge Technicals (2016)

   R199373726I20MUCLES01CMS14  R399373726I20495AL5 3AE  R5993739190175030129190W5145337506      5302011P

4. Save the file in the ‘Examin’ directory.

1. You can now import the amended file (e.g. Rnnnnn72.Xnn) to the June series as per your normal process. 
2. Remember to import the amended file and not the backup of the original.

Unlike for general qualifications such as GCSEs and A Levels, please use the awarding body identifier of 72 (OCR Coventry Office).

When you open a basedata file for the first time, you will receive the following prompt: 

Choose ‘Select the program from a list’, click ‘OK’ and select ‘Notepad’ from the list of programs.