Making final entries

For CPC qualifications, final entries must be made using Interchange, OCR’s secure website.

See our Interchange page for guidance on registering and getting started.

For CPC you must make named entries, and you must use the web-based form to make entries. The spreadsheet method is not available.

To make entries using Interchange for CPC qualifications:

1. Log in to Interchange.
2. Hover over ‘Entries’ in the left-hand menu and then click on ‘Make entries’
3. Click on ‘Certificates of Professional Competence in Road Transport (CPC)’ and then ‘Use web-based entry form’.

Select your venue (this will be your centre or an approved venue).

Next, you need to select your candidates. You can do this by choosing individual candidates or whole candidate groups.

1. Enter the name, part name, UCI or candidate number in the search box and then ‘Find candidate’. You can restrict the search to show only candidates added during a given time period, from ‘today’ to ‘in the last five years’.
2. Select the appropriate candidates and then click ‘Add selected candidates’. They will appear on the right-hand side of the screen.
   
3. When you have selected all your candidates, click ‘Next’.

You should select existing candidates rather than creating new ones. However, if you cannot find a candidate, you can enter their details:

1. Click the ‘Add new candidates’ tab.
2. Enter the candidate details in the fields provided and then click ‘Add candidate’.
   
3. When you have added all your candidates, click ‘Next’.

To select your entry options for CPC:

1. Click in the tick-box of the relevant unit column. 
2. Once you have added entry details for all candidates, click on ‘Next’.

1. Review your entries and add an order number. 
2. Click ‘Submit entries’ to confirm. You will then see a confirmation page.

View the entry submission history to see what entries have been submitted:

1. Log in to Interchange. 
2. Hover over ‘Entries’ in the left-hand menu and then click on ‘Entry submission history’. 
3. Click on the Uploaded spreadsheets tab - from here you can view details of all your entries.

Use view entries to see your processed entries:

1. Log in to Interchange.
2. Hover over ‘Entries’  and click on ‘View entries’ in the left-hand menu.
3. Click ‘Certificates of Professional Competence in Road Transport (CPC)’ and then ‘Find named CPC entries’.
4. You will then see the following screen:

The following are useful features of Interchange:

• You only need to set up a candidate once – they are then ready for use for multiple series.
• Whilst creating entries for a unit or qualification, you can go back and add/remove candidates or change entry options without cancelling your entry.
• Once you’ve selected a group of candidates, you can add additional entries to the same group without having to search for them again.
• If you find you have duplicated a candidate, provided you have not yet made an entry for both candidates, it is possible to delete one of the candidates.
• You can also create candidate groups, which can be tailored to include candidates of your choice. To do this, log in, hover over ‘Candidates’ in the left-hand menu and click on ‘Candidate groups’ and follow the on-screen prompts.